Terms of Reverence - Business Improvement District (BID) Steering Committee

STATUS

The BID Steering Committee is an adhoc sub-committee of the Bridgewater Development Association's Marketing and Business Development Action Team.

MANDATE

In response to the recommendations within the Town of Bridgewater's Downtown and Waterfront Master Plan, the BID Steering committee will provide the leadership and undertake activities to promote, plan for, and implement a BID for downtown Bridgewater.

OBJECTIVES

The objectives of the BID Steering committee are to:

  1. Educate and inspire

    The committee will develop educational resources and hold information sessions for all interested parties on the role and functioning of a BID. The committee will develop such materials and sessions in an effort to inspire downtown revitalization in Bridgewater and promote buy-in from the community.

  2. Establish proposed boundaries

    BID boundaries will be decided and based on the physical and/or historical characteristics of the downtown area. The committee will lead consultations with the property owners and business owners to confirm the adequacy of the BID boundaries.

  3. Establish a set of preliminary goals and objectives

    Through consultation with the business community and local residents, the committee will determine proposed goals and objectives of a potential BID. These goals and objectives will be used as a basis for discussion and budgeting and will be focused on providing the right mix of retail and services, physical improvements and economic development that will attract customers and improve community ambiance.

  4. Prepare preliminary budget proposals

    The committee will use input from consultations to prioritize goals and objectives to inform a preliminary budget for BID operation. The preliminary budget will also provide a rough guide to the levy that each business property owner would pay.

  5. Communicate the proposals to all interested parties

    Through various informational engagements, the opportunity for a BID and the proposed preliminary budget and suggested levy will be shared with stakeholders of the BID.

  6. Formalize a request to the municipality

    If there appears to be sufficient support and enthusiasm for the BID among proposed members, a formal request to the Town of Bridgewater for designating the proposed BID will be drafted by the committee. The request will be made in writing and include a final proposal with respect to boundaries, a proposed plan, and a preliminary budget. The requests will also indicate the level of support for the BID among potential members, along with details on how information was provided to potential members.

    Once a formal request has been made to Town Council, the committee will provide any input required in the drafting of documentation to establish the BID and associated levy.

COMMITTEE MEMBERSHIP

The members of the committee shall ideally consist of a seven (7) voting members, as follows:

  1. Manager of the Bridgewater Development Association
  2. Manager of the Bridgewater Area Chamber of Commerce
  3. President of Town Centre Corporation
  4. Two (2) landowners and/or business owners in Bridgewater's Downtown, who have demonstrated their support for downtown revitalization and business development
  5. Two (2) Town of Bridgewater staff representatives, including the Strategic Initiatives Coordinator and the Development Officer

There shall be no set term for committee membership.

EXPECTATIONS OF COMMITTEE MEMBERS

The expectations of the individual members of the BID Steering committee are to:

  • Understand the strategic implications and outcomes of a BID for Downtown Bridgewater;
  • Appreciate the significance of the project for stakeholders and perhaps represent their interests;
  • Advocate for the creation of a downtown Bridgewater BID;
  • Be committed to, and actively involved in the work plan to establish a BID, which requires members to:
    1. Strive to attend all scheduled and special committee meetings;
    2. Prepare for meetings by reading agendas and any background information supplied;
    3. Actively participate in the discussion and decision making process;
    4. Undertake any work assigned, including special projects, participation on sub-committees, and research.

MEETING PROCEDURES

The committee may choose to allow for a consensus approach to discussion and decision-making, keeping in mind that questions of procedure and decorum shall be determined by the Chair.

ADMINISTRATION

Proposed agenda items should be submitted to the Chair previous to the meeting for consideration.

The Chair is responsible for meeting agenda content.

The Chair is responsible to designate a note taker to capture the business of the meeting.

The committee will be chaired by the Manager of the Bridgewater Development Association.

The Bridgewater Area Chamber of Commerce is providing administrative support for the committee and will continue to do so as resources are available.

CALLING MEETINGS

Meetings will be held at the call of the Chair.